القائمة الرئيسية

الصفحات

وظائف في منظمة الهلال الاحمر السوداني 2020


 No. of Post: 1
 Duty Station: DRC Office within SRCS HQ, Khartoum with Regular visits to projects sites (White Nile, Kassala, River Nile, Red Sea, Northern State)
 Closing Date: 14 April 2020

 Background:

Job PositionFinance OfficerWorking placeDRC Office within SRCS HQ, Khartoum
Starting dateASAP

 

Dimension of post
Medium complexity with different lines of communication.
MovementsRegular visits to projects sites (White Nile, Kassala, River Nile, Red Sea, Northern State)
Referents
Hierarchical
  • Danish Red Cross (SRC) Country Manager (or Finance Delegate when in place) for all issues related to the DRC funded projects
  • SRCS Chief Accountant for all matters related to the integration of SRC funded projects into SRCS consolidated accounts

Technical
  • SRCS HQ Chief of Accountant
  • SRC HQ International Cooperation
  • SRCS HQ Finance Department
Relations
Internal
  • Finance/Admin staff at SRCS HQ and Branches
  • SRCS Logistics Department
  • Upon request of DRC Country Manager: SRCS Programme staff at HQ and Branch level
External
  • Suppliers, service providers
  • Banks
  • Others

Scope of responsibilities
The Finance Officer role is to supervise and support accounting for the one side, and to support the DRC (Country Manager and DRC Finance Delegate) in various administrative and logistics matter on the other side.
Based in Khartoum he/she is the senior accountant for the DRC funded projects reporting:
            a) to the Danish Red Cross (DRC) Country Manager for DRC financial reporting and office support matters
            b) to the SRCS Chief Accountant for SRCS consolidated accounting

  • Personally responsible for quality and timely accounting for the whole DRC/SRCS Projects as per project agreement and SRCS/SRC financial policies: paper accounting (vouchers, support documents), excel data-entry, consolidation of fields & capital journals, monthly closing process and documents
  • Ensure compliance to both SRCS and DRC guidelines, standards, policies, and procedures especially purchasing, validation, payment procedures. Ensure strict respect of deadlines, encoding rules, budget lines.
  • Technical reference for accounting : feedback, support, training, control of finance staff (accountants, assistants, cashiers) in the field
  • Production of consolidated financial documents : draft monthly budget follow-up + monthly cash request, participate to budget design and revision

In the absence or upon request of the DRC Country Manager:

  • Be the focal person for communication between DRC and SRCS regarding financial related issues;
  • Report to the DRC Country Manager as required;
  • Monitor the implementation and adherence of finance regulations for all DRC funded projects together with both SRCS in the various Sudanese states of operations (White Nile, Northern, Kassala, Red Sea, River Nile) and relevant people at SRCS headquarters Khartoum.
Prepare memos for travel permits, visas, and follow up with the SRCS welcome desk.


 Duties and responsibilities:

Operational / Technical responsibilities
General finance duties
  • Ensure confidentiality on all cash / finance issues related to SRCS and DRC.
  • Know perfectly, respect, and ensure strict compliance at any time with DRC standards
  • And also according to SRCS Financial Manual:
  1. SRCS financial guideline and standards for accounting quality (paper and Excel)
  2. Integration of DRC and SRCS accounting quality
  3. Donors’ specific requirements, as per donor guidelines and Finance coordinator instructions
  • Know perfectly, respect, and ensure strict compliance at any time with SRCS standards according to SRCS Financial Accounting Manual:
  1. SRCS chart of accounts
  2. SRC financial guideline and standards for accounting quality (paper and electronic)
  3. Integration of SRC and SRCS accounting systems
  4. SRCS purchasing / validation / payment procedures for the delegation
  5. SRCS cash security rules (cash holding limits for safe and petty cash, security envelopes, cash movement, currency exchange, advances)
  6. National tax regulation and other legal requirements from the local government if applicable

Cash safety and availability
  • Responsible for safety of cash during storage, and daily payment and transfer (in accordance with cash security rules), recommend improvements
  • Ensure petty cash boxes are properly handled, cashbooks maintained, and a cash count performed regularly, both in the capital and in the field
  • Monitor cash balance levels in capital, anticipate short-term needs and request relevant cash transfers or withdrawals to DRC country representative to avoid any shortage
  • Consolidate the cash requests from the field in coordination with all relevant persons (in field + capital), submit to DRC country Manager for validation and take care of further in-house procedures.
  • Organize currency exchange transactions when needed, according to the country exchange policy
  • Prepare transfers to the fields according to need, in a timely manner, and in accordance with cash security rules

Daily cash management
  • Ensure close and proper follow-up of all cash advances, in capital and on the field (extra-accounting)
  • Ensure proper understanding and use of all finance tools : cashbooks, advance books, cash inventories, bank reconciliations, monthly cash request, etc
  • Ensure payments to suppliers are performed in a strict but swift manner, in accordance with the SRCS purchasing and payment procedures
  • Ensure compliance with cash control procedures for each journal : cashbook updated at every single transaction IN/OUT, daily cash count, weekly cash inventory including reconciliation with accounting system together with SRCS Chief Accountant and SRC country representative, complete cash inventory performed and signed on last day of the month
  • Ensure any cash discrepancy is investigated (and reported to SRCS Chief Accountant/DRC Country Manager)

Bank management
  • Prepare cheque payments, transfer requests and bank reconciliations for all bank accounts in capital, check all bank reconciliations from the field
  • Ensure copies of checks / proof of transfer are always attached to voucher for payments from bank accountant

Paper accounting (vouchers)
  • Develop relevant (or suggest improvements to existing) tools and forms to help finance staff record and follow-up recurrent costs in a proper and consistent manner (incentives, per diems, utilities, etc)
  • Responsible for quality of receipts / vouchers throughout the mission : check every single voucher from capital + field, ensure that all vouchers are in accordance with DRC/SRCS standards (translated in a understandable way and readable)
  • Ensure vouchers are properly presented and stamped, include all relevant & required validation signatures, include attached any relevant and required support documents
  • Report immediately any litigious / suspicious voucher / receipt / document to SRCS Chief Accountant and DRC Country Manager
  • Send personalized feedback to each relevant accountant/administrator in case vouchers are incomplete or invalid, request missing documents,

Budget follow-up
  • Perform extracts of expenses, provide relevant cost information, produce cost analysis upon request
  • Help DRC Country Manager prepare and check the draft initial and revised budgets for the projects
  • Prepare monthly budget follow-up, fill & update relevant comments before submitting to the relevant persons (SRCS Branch and HQ, DRC Delegation). Upon approval ensure distribution and share comments & analysis with all relevant persons involved.
  • Raise attention to significant budget variances and overspendings, recommend corrective measures for savings / improvements / reduction of fraud and financial risks

Management of technical Finance staff
  • Actively support to project accountants based in the field
  • Provide support to (answer questions, feedback) and maintain control (spot-checks, reminders, advice) over finance staff
  • Perform relevant technical training for finance staff in capital or on the field (in particular assistants, officers and cashiers) for skills improvement in the area of accounting.

Reporting
  • Perform field visits as per need and requests, write field visit reports;
  • Perform controls and ensure compliance by field accountant, and work continuously for improvement throughout the Projects
  • Immediately inform SRCS Chief Accountant or DRC Country Manager of any problem or issue arising in the course of the work
  • Main interlocutor and facilitator for project audits

Office support tasks
  • Follow up with both SRCS Logistics and Finance Department on quotations and requisitions for project material to ensure timely availability of material. Circulate corresponding documents for signature.
  • Prepare Memos for the diverse administrative procedures (finances, logistics, administration, car fleet, etc.) in the house and deliver them to right people. Ensure follow up.
  • Support to DRC Country Manager & Finance Delegate in various matters that may arise












 Minimum Qualification, Skills and Experience Required:

Education:
  • University degree in accounting, finance or business administration.

Experience:
  • Minimum 4 years relevant managerial experience, with demonstrated skills in effective compliance to procedures and control of expenses within international or non-governmental organisation (NGO)

Languages:
F/R – English            F/R – Arabic        
F – Fluent  |  R – Required

Competencies:
  • Managerial skills, familiar with financial tools and management, very at ease with numbers, excellent logic & analytic skills, willingness to acquire skills in budget control / monitoring performance, able to identify and report risks and problems, organized and able to prioritize, expert knowledge of Excel, able to train / coach finance staff, fast-learner.

Personal qualities:
  • Mature, good interpersonal skills, rigorous, detail-oriented, able to work in a multi-disciplinary and multi-cultural environment, autonomous, able to function in a loosely structured complex work environment, strong sense of personal integrity

Application procedure:
  • Applications including CV, motivation letter In English only and copies of relevant supporting documents (academic and work certificates) shall be submitted electronically at the following e-mail address:
  • [email protected] or directly to SRCS HQ Office Khartoum – hard copies.
  • The job title applied for (see below) shall be mentioned in the e-mail subject.
  • Only shortlisted candidates will be contacted for interviews.



To Apply Click On mailto:[email protected]

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